EVENT RULES & REGULATIONS

All participants must read and accept the following Rules & Regulations   upon registration for this event.

The following Rules & Regulations include the official Terms & Conditions for individuals participating in this event ("HK360"). ToughTrail Events (the "Organiser") is organizing a 180/360 kilometer running event over a 7-day period ("Event" or "Race"). Upon paying the required entry fee, you ("Participant" or "Runner") acknowledge and accept the following Terms & Conditions:     

General

  1. Participants must be minimum 18 years of age on Race day (10th April, 2020). 

  2. Runners must complete the entire course on foot, under your own power.

  3. Participants are required to be semi self-sufficient. You must carry all your own gear, including the mandatory equipment (see below). No pacer or support runner may mule your stuff for you. 

  4. Mandatory gear will be checked on Day 1; and randomly throughout the Race. If a Participant is not carrying the required items, he/she will be disqualified and asked to leave the Race.

  5. For safety, Runners are not permitted to use portable music players of any kind (with or without earphones) during the road sections of the Race.    

  6. Support crews are only permitted at the checkpoints. Support outside the checkpoints is not allowed, except in an emergency. There is, however, no restriction on Participants buying food or drinks anywhere along the route.

  7. The Participant is responsible for the actions of their support crew. Support crews must comply with all instructions from Event staff and officials. The Participant may be penalised or disqualified for actions or breaches of the rules by their support crew.

  8. Water at the checkpoints is reserved for Runners and volunteers only.

  9. Runners must follow the assigned course. Short cuts in any way are strictly prohibited and will incur a time penalty or disqualification (at the Organizer's discretion).  

  10. Your race number must be visible at all times on the outside of your clothing and on the FRONT of your body.   

  11. If you need First Aid help on the course, you must use the phone numbers on your bib. Event staff will arrange assistance as quickly as possible.  

  12. Runners are expected to assist competitors who have injured themselves. If you come across an injured Runner, provide assistance and ask a fellow Runner to inform race officials at the next aid station. Times will be adjusted to compensate for any losses.

  13. Each Participant must be checked-in at all checkpoints and have your number recorded.

  14. Runners who are unable to finish the Race (or any stage within) must personally inform the race officials at the nearest checkpoint. If a Runner is unable to make it to a checkpoint (due to injury), he/she must call the number on the race bib immediately; and inform race officials of his/her intent to withdraw.      

  15. Runners crossing the finish line after the daily cutoff time will not be listed as official finishers.

  16. Doping and the use of prohibited drugs is strictly prohibited.

  17. Littering anywhere on the course will not be tolerated and will be cause for disqualification. 

  18. Sportsmanship: We require that all Runners treat the trails, the volunteers, fellow participants and other trail users with respect and kindness. Poor sportsmanship may be grounds for disqualification.

  19. ToughTrail Events has its own public liability insurance. This does not include personal accident of participants. We recommend that you have your own personal medical/accident cover.

  20. ToughTrail Events is under no liability (whether in negligence or otherwise) to you for any claim or loss in connection with the Event.

  21. The Organisers reserve the right to make changes to the Event rules and requirements, route and/or other arrangements (including total number of Participants; timing system; tracking system; etc) as they deem appropriate and at anytime.

  22. If a Runner receives a time penalty during the race they will not be eligible to receive any awards.

  23. Breaking any of the rules may incur a time penalty or disqualification. Any such penalties are at the Organisers’ discretion and are final.

  24. The Race Director has final authority on any question that may arise during the race. 

Runners Responsibilities

  1. As a Participant, you acknowledge and understand the unique nature and requirements of competing in an multi-stage, long distance event, and that there are medical and physical risks associated with the Race. You will be running/walking 40-61km each day (for 7 days) and warrant that you have undertaken the necessary training to compete in the Race.

  2. You will be responsible for yourself and have the ability to deal with any problems that may be encountered during the Race (including, but not limited to: extreme fatigue, internal organ and digestive problems, muscle pain, mild physical injuries or mental stress). 

  3. You are fully aware and agree that the Race entails the real risk of serious injury or even death from various causes including dehydration, fatigue, collisions or accidents with other competitors, spectators, road users or vehicles, weather conditions, natural disasters, disease, injury and other causes.

  4. Runners are expected to complete two hours of "trail care" prior to the event. This can be done in any manner, in any place, at anytime. The only requirement is each Runner spends two hours to clean-up a trail, park, beach or coastal area.     

Withdrawal and Refund Policy 

  1. For Runners wishing to withdraw, up until 31st December 2019, 50% of the entry fee will be refunded. After that date no refund will be given for any reason (no exceptions, please do not ask). 

  2. From 1st January to 10th March, a Runner can transfer his/her bib to another Runner.    

  3. The fee for bib transfer is HKD$500.

  4. Entry fees cannot be deferred to future events.

Image Rights

  1. As a Participant, you consent to your appearance in the Race being filmed and recorded, by any means and in any media format, for the purpose of advertising, publicity and promotion of the Race at any time in the future. 

  2. As a Participant, you are free to take photographs or videos during the Event, for personal use only (not for commercial purposes).      

Event Cancellation

  1. The Organisers reserve the right to cancel the Event due to insufficient participants. In this event, Participants will be refunded their entry fee only.    

  2. The Organisers reserve the right to cancel or cut short the Event for the following reasons:

  • adverse weather conditions (see further below)

  • landslides, rockfalls or hill fires along the course

  • force majeure i.e. due to occurrence of incidents that are beyond the control of the Organiser and which renders it impossible, unsafe or impractical to hold the event. A force majeure event shall include, but is not limited to: protests, act of God, war, hostilities, invasion, rebellion, revolution, insurrection, riot, commotion, strikes, go-slows, lock outs or disorder, blocked or inaccessible roads or trails, outbreak of disease, acts or threats of terrorism.

  • In such event, no refund of the Race fee will be provided.

Adverse Weather:

  • If a T3, Red, Black or Thunderstorm warning is hoisted prior to Race start, the Event may be postponed or cancelled for that day only (Race will continue the next day, weather permitting).

  • If a T3, Red, Black or Thunderstorm warning is hoisted during the Race, the Event may be stopped for that day only (Race will continue the next day, weather permitting).

  • If a T8 or higher is hoisted prior to Race start or during the Race, the Event will be cancelled for that day only (Race will continue the next day, weather permitting).

  • In the event of Race cancellation, stoppage or postponement, there will be no refunds. 

Mandatory Gear List:

  • minimum 1.5L race pack/bladder

  • sufficient calories (gels, energy bars, snacks) to run 30km

  • cellphone (fully charged) 

  • HKD$200 cash or Octopus

  • whistle

  • GPX files or a map (or photo of the map)

  • race bib with emergency contacts

  • GPS tracker (provided by organizers)

info@hk360ultra.com                                                ToughTrail Events © 2019